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How to Record a WebEx Meeting with High Quality

Last updated on July 6, 2019 by Trafalgar Law

WebEx is a popular online platform that allows companies and individuals to run professional meetings and conferences. This convenient communication method results in smoother negotiations and more transparency of project processes, which help to lead more success and profit for business runners. Sometimes it’s necessary to record WebEx meeting to keep a record of everything each party says and what decisions are made so there can be no questions in the future. This is especially true if multiple meetings are being held at once. Fortunately, it’s quite easy to record a WebEx meeting as WebEx itself offers a built-in WebEx recorder already. But due to its limitations, people are still looking for better ways to save WebEx sessions. Don’t worry! Here are the top solutions that makes WebEx recording as easy an A-B-C.

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Record WebEx Using the Built-in Recorder

webex logoIf you don’t want to use a third-party application, you can just make recordings from WebEx with the built-in recorder. It allows users to record meetings because of those that cannot attend or those who want to refer later to the contents of the meeting. In WBS33 as well as later versions, its record option can be sighted on its control bar. Only a host or alternate host is licensed to record meetings. You can’t record when the recording feature is missing. If the meeting is recorded by an alternate host, the meeting will still be received and owned by the host.

Recordings on the cloud exist in MP4 format. The recording on your system are in MP4 formats or the Webex Recording Formats (WRF), based on your website settings and version.

If you undertake recording on your system on MP4 format, all the panels like chat panel and shared files with Share File will be part of the recording.

You can simply follow these steps to capture WebEx sessions with it:

  • 1. Choose Recorder.
  • 2. Windows: If the below dialog box appears, choose if you like to record on your system or to the cloud.
  • webex built-in recorder

    The dialog box will only be seen when the website has the cloud recording feature and computer recording feature.

    Recording on your system is only possible when you implement Call Using Computer option which is necessary for audio. If you intend on changing your sound connection, go to Change Your Connection in Cisco Webex Meetings.

    If the dialog box is unavailable, you could select how your recording should be by visiting:

    Webex Meetings: Meeting -> Recorder Settings

    Webex Events: Event -> Recorder Settings

  • 3. Choose Record
  • 4. If you decide to do your recording on your system, when you get to step 2, choose Accept the organizational privacy as well as security guidelines, choose your location where you would like to store the recording then choose save.
  • 5. Choose Recorder and choose Pause and then Resume to ensureone recording or choose Stop for ending your current recording.

To access your recordings on your Webex site, do one of the following: if your recording was cloud-based, the moment the event finishes, you’ll get an email containing the record link. Based on bandwidth and file size, it could take about 24 hours to get your recording.

  • In Modern View, choose Recordings via the navigation bar to your left. When the meeting comes to an end, you will get a status beside the recording that is being processed.
  • In the Classic view, visit My Webex > My Files > My Recordings.
Record WebEx Meeting with Free Online Screen Recorder

free screen recorderFree Online Screen Recorder is a great free and easy-to-use web-based option for WebEx meeting recording. Different recording modes like Full Screen and Region are provided to suit your capturing needs. You can even record your webcam. Before recording WebEx, you can select to customize the recording settings so as to get a better overall effect. While the recording is going on, you can add texts, blocks of content and various small graphics like arrows or lines to clarify the video content for viewers. Last but not least, different output formats like MP4, MOV, AVI, WMV, etc. are available, which means that you can play and share the screencast almost anywhere you prefer. You can follow the steps below to use it.

Step1 Launch free screen recorder app

First step is to launch the tool by clicking the “Start Recording” button below. This will then trigger the launcher to open and directs you to the main panel of the program. If it’s the first time you use it, you will need to install a launcher.

Start Recording

Step2 Set the recording preferences

Once the tool completely loads up, you can now set some recording preferences. You can adjust the frame of the recording according to the video you are trying to fetch. Then, simply drag the frame to your desired video. Also, you can choose to record your webcam then choose the sound source. If you wish, you can record the entire screen using its fullscreen mode or record only the selected area via region mode. In this case, we will be recording WebEx using the region mode. So if you want to record WebEx with audio, don’t miss this free app.

choose audio input

Step3 Start the Webex meeting and record it

When the WebEx meeting takes place, click the “REC” button to begin the WebEx meeting capturing. When you want to stop the recording, simply press “Pause” > green tick > to save it as a video file.

Capture WebEx Session with Screen Grabber Pro

small logo of screen grabber proScreen Grabber Pro offers much more features when you need to record a WebEx meeting. With it, you can record WebEx along with audio from computer system, microphone or both simultaneously. You can choose to record the full screen, just capture a particular part, capture from your webcam or even record around the mouse cursor. Real-time editing features are also provided, letting you annotate your recording by adding lines, texts, highlights, etc. Moreover, you can save the recording to a number of formats like AVI, WMV, MOV, MP4 and more. After the recording, you can upload it to YouTube and FTP immediately through the built-in uploader. Though it’s powerful and versatile, it comes with an user-friendly interface so you can record meeting from WebEx with ease.

Step1 Set up Screen Grabber Pro

Get a suitable version of the screen recorder and then follow the wizard to have it successfully installed. After that, launch the program.

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Step2 Configure the recording settings

You can then configure the settings like the output format, destination folder, audio input, recording method, etc. according to your needs.

configure recording settings

Step3 Start the Webex meeting recording

Lastly, you can start the WebEx meeting and click Start to start capture what you need. When you want to stop the capturing, click Stop and the program will start to process the recording.

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One great feature that is worth mentioning is the Task Scheduler: you can preset the recording with the start time and duration. In this way, you can record and save WebEx video on your computer even when you’re not in front of the computer. You can click Settings > Task Scheduler to create a recording task ahead. In the Task Scheduler window, enter the recording name, set the start time and duration according to your needs and select a recording mode. When all the settings are done, click Create and then OK to save the task.

schedule a recording on screen grabber pro

This is especially useful when you have a scheduled meeting. You can then just turn off interruptions like email, chat, etc. and wait for the program to automatically. Why not get this WebEx meeting recorder right now and start making WebEx recordings with no hassles?


Among the 3 WebEx record meeting tools, Screen Grabber Pro is the most valuable one as it offers almost all the features you need for a great WebEx session recording and provides a handy way for all kinds of capturing. For the WebEx built-in recorder, as it only works for WebEx and the settings are relatively hard to recognize, it’s not strongly recommended. If you often record online meetings, the desktop screen recorder won’t let you down. If you just occasionally record video, you can just use the free online one.

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