How to Record a WebEx Meeting

Last updated on January 15, 2020 by Trafalgar Law

WebEx is a popular online platform that allows companies and individuals to run professional meetings and conferences. This convenient communication method results in smoother negotiations and more transparency of project processes, which help to lead more success and profit for business runners. Sometimes it’s necessary to record WebEx meetings to keep a record of everything each party says and what decisions are made so there can be no questions in the future. This is especially true if multiple meetings are being held at once. Fortunately, it’s quite easy to record a WebEx meeting as WebEx itself offers a built-in WebEx recorder already. But due to its limitations, people are still looking for better ways to save WebEx sessions. Don’t worry! Here are the top solutions that make WebEx recording as easy an A-B-C

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WebEx the Built-in Recorder

webex logo If you don’t want to use a third-party application, you can make recordings from WebEx with the built-in recorder. It allows users to record meetings because of those that cannot attend or those who want to refer later to the contents of the meeting. In WBS33, as well as later versions, its record option can be sighted on its control bar. Only a host or alternate host is licensed to record meetings. You can’t log when the recording feature is missing. If an alternate host records the session, the conference will still be received and owned by the host.

Recordings on the cloud exist in MP4 format. The record on your system is in MP4 formats or the Webex Recording Formats (WRF), based on your website settings and version. If you undertook to record on your order on MP4 format, all the panels like chat panel and shared files with Share File will be part of the recording. You can follow these steps to capture WebEx sessions with it:

How to Use WebEx Built-in Recorder

  • Choose Recorder. Windows: If the below dialog box appears, choose if you like to record on your system or to the cloud.
  • The dialog box will only be seen when the website has the cloud recording feature and computer recording feature. Recording on your system is only possible when you implement a Call Using Computer option, which is necessary for audio. If you intend to change your sound connection, go to Change Your Connection in Cisco Webex Meetings.
  • If the dialog box is unavailable, you could select how your recording should be by visiting: Webex Meetings: Meeting -> Recorder Settings, or, Webex Events: Event -> Recorder Settings
  • If you decide to do your recording on your system, when you get to step 2, choose to Accept the organizational privacy as well as security guidelines, select your location where you would like to store the recording, then select save. Choose Recorder and choose Pause and then Resume to ensure one record or Stop for ending your current recording.

webex built-in recorder

To access your recordings on your Webex site, do one of the following: if your recording was cloud-based, the moment the event finishes, you’ll get an email containing the record link. Based on bandwidth and file size, it could take about 24 hours to get your recording.

  • In Modern View, choose Recordings via the navigation bar to your left. When the meeting comes to an end, you will get a status beside the recording that is being processed.
  • In the Classic view, visit My Webex > My Files > My Recordings.
Capture WebEx Session with Screen Grabber Pro

small logo of screen grabber pro Screen Grabber Pro offers many more features when you need to record a WebEx meeting. With it, you can turn WebEx to MP4 along with audio from the computer system, microphone, or both simultaneously. You can choose to record the full screen, capture a particular part, capture from your webcam, or even record around the mouse cursor. Real-time editing features are also provided, letting you annotate your recording by adding lines, texts, highlights, etc. Moreover, you can save the record to several formats like AVI, WMV, MOV, MP4, and more. After the recording, you can upload it to YouTube and FTP immediately through the built-in uploader. Though it’s sturdy and versatile, it comes with a user-friendly interface so you can record meetings from WebEx with ease.

Step1 Download Screen Grabber Pro

Get a suitable version of the screen recorder and then follow the wizard to have it successfully installed. After that, launch the program to access the main interface of this live meeting recorder.

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Step2 Configure the Settings

From the main interface, click the “Audio input” to select the sound source. For recording meetings, it would be better to capture the “System sound and microphone”. Then click the “Dropdown” arrow from the record section to choose the screen size. You can do full-screen recording or customize the size by selecting the “Region” mode.

configure recording settings

Step3 Start and Save the Recording

Now, you can engage your Webex meeting. Then, go back to Screen Grabber Pro to select the screen size and click “OK” to start the recording. While on it, click the Pencil-like icon to access the annotation toolbar to add shapes, texts, or lines into the record. Once done, click the “Stop” button to save it into the interface automatically. From here, you can share, rename, and preview the Webex meeting that you recorded.

record webex

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Tip: One great feature that is worth mentioning is the Task Scheduler: you can preset the recording with the start time and duration. In this way, you can record and save WebEx video on your computer even when you’re not in front of the computer. You can click Settings > Task Scheduler to create a recording task ahead. In the Task Scheduler window, enter the recording name, set the start time and duration according to your needs and select a recording mode. When all the settings are done, click Create and then OK to save the task.

schedule a recording on screen grabber pro

This is especially useful when you have a scheduled meeting. You can then turn off interruptions like email, chat, etc. and wait for the program to automatically. Why not get this WebEx meeting recorder right now and start making WebEx recordings with no hassles?

Free Online Screen Recorder

free screen recorder Free Online Screen Recorder is a great free and easy-to-use web-based option for WebEx meeting recording. Different recording modes like Full Screen and Region are provided to suit your capturing needs. You can even record your webcam. Before recording WebEx, you can select to customize the recording settings to get a better overall effect. While the recording is going on, you can add texts, blocks of content, and various small graphics like arrows or lines to clarify the video content for viewers. Last but not least, different output formats like MP4, MOV, AVI, WMV, etc. are available, which means that you can play and share the screencast almost anywhere you prefer. You can follow the steps below to use it.

Step1 Launch free screen recorder app

The first step is to launch the tool by clicking this link. Then, click the “Start Recording” button to trigger the launcher to open and directs you to the main panel of the program. If it’s the first time you use it, you will need to install a launcher.

Step2 Set the recording preferences

Once the tool completely loads up, you can now set some recording preferences. You can adjust the frame of the recording according to the video you are trying to fetch. Then, drag the structure to your desired video. Also, you can choose to record your webcam then select the sound source. If you wish, you can record the entire screen using its fullscreen mode or record only the selected area via region mode. In this case, we will be recording WebEx using the region mode. So if you want to record sessions with audio, don’t miss this free app.

choose audio input

Step3 Start the Webex meeting and record it

When the WebEx meeting takes place, click the “REC” button to begin the WebEx meeting capturing. When you want to stop the recording, press “Pause”> green tick > to save it as a video file.


bandicam logo The last WebEx recorder from this list is Bandicam. This screen recorder is a lightweight software that is currently only available for Windows devices. It allows users to capture anything on your PC screen and convert them into a high-quality format. Regarding this, it supports recording 4K UHD videos up to 3840×2160, which is excellent for capturing WebEx meetings. One reason it is perfect for this job is that Bandicam can record a conference for over 24 hours without stopping. Moreover, all recorded sessions are available to upload directly to YouTube. Finally, it can also record your voice with the help of a microphone, which is a must for meetings.

record webex

How to Use Bandicam

  • Download and install Bandicam from the link above. Follow the wizard, then launch it afterward. Choose the “Screen Recording Mode”.
  • After you selected the exact region you wish to record. Engage in the WebEx meeting session.
  • Now, go back to Bandicam to click the “Rec” button to start the process.
  • While recording, you can add annotations by clicking the Pencil-like icon. From here, you can add texts, lines, and objects while engaged on the WebEx meeting.
  • After that, click the “Stop” button to save it. Finally, go to “Home”> “Video” to play the recorded WebEx recording.


Among the 3 WebEx record meeting tools, Screen Grabber Pro is the most valuable one as it offers almost all the features you need for a great WebEx session recording and provides a handy way for all kinds of capturing. For the WebEx built-in recorder, as it only works for WebEx and the settings are relatively hard to recognize, it’s not strongly recommended. If you often record online meetings, the desktop screen recorder won’t let you down. If you occasionally record video, you can just use the free online one. In case you’re interested, see this post to learn on how to record Gotowebinar sessions.

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How to Record a WebEx Meeting

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